書信寫作的十大注意事項

　　商業信函有其自身的特點。下面是商務書信寫作中的幾點注意事項，小心不要在你自己的工作中出現這樣的錯誤哦!接下來，小編給大家準備了,歡迎大家參考與借鑑。

　　

　　1.切忌主客不分或模糊。例子: Deciding to rescind1 the earlier estimate, our report was updated to include $40,000 for new equipment.應改為 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. ***We決定呀, 不是report.***

　　2.句子不要零碎。

例子: He decided2 not to audit3 the last ten contracts. Because of our previous objections about compliance4. 兩個句子應該連在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.

　　3.結構對稱,令人容易理解。例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應改為: The owner questioned the occupant's lease intentions and ink alterations5 of the contract.

　　4.單複數不要搞亂，不然會好刺眼，看著不舒服。例如: An authorized6 person must show that they have security clearance7. 應改為 Authorized persons must show that they have security clearance.

　　5.動詞和主語要呼應。想想這兩個句子的分別: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.

　　6.時態和語氣不要轉換太多。看商務英語已經是苦事，不要浪費人家的精力啊。

　　7.標點要準確。例如: He did not make repairs, however, he continued to monitor the equipment. 應改為: He did not make repairs; however, he continued to monitor the equipment.

　　8.選詞正確。像affect和effect，operative和operational等等就要弄清楚才好用啦。

　　9.拼字正確。有電腦拼字檢查功能後，就更加不能偷懶。

　　10.大小寫要注意。除非必要不要整個詞都大寫，除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調的話，用底線，斜字，粗體就可以了。

　　擴充套件：會話場景

　　接機後的次日，Brian在公司裡,為Johnathan 介紹自己的老闆-Mr. Sun。

　　B: Mr. Sun, I'd like you to meet Mr. Johnathan Mitchell, sales manager for Nortern Reflections of Canada.

　　***Sun extends hand first; Sun and Mitchell shake hands*** Mr. Mitchell, Mr. Steven Sun, general manager of Apex1 Trading.

　　孫先生,讓我為你介紹加拿大Northern Reflections的業務經理-Jonathan Mitchell先生。

　　***孫先生先伸出手,兩人握手***Mitchell先生,這是Steven孫先生,Apex貿易公司的總經理。

　　S: It's very nice to finally meet you, Mr. Mitchell -after so many phonecalls and faxes. ***offers his business card first*** I'd like you to have my business card.

　　多次電話、傳真往返之後,非常高興終於見到您,Mitchell先生***先遞出名片***,請收下我的名片。

　　J: Thanks very much, Mr. Sun. Please accept mine. ***offers his own card*** And please, call me Johnathan.

　　***both look at cards for a few seconds, then put them in wallets-not pockets***

　　謝謝您,孫先生。也請收下我的名片***遞上自己的名片***,叫我Johnathan就行了。

　　***兩個人都看了一下對方的名片,放入皮夾而非口袋中***

　　B: If you don't mind, Johnathan, while you and Mr. Sun get acquainted, I'd　like to check the arrangements for the meeting.

　　如果你不介意,Johnathan,在你和孫先生互相認識時,我先失陪,看看會議安排得如何。

　　J: You're certainly on top of things, Brian.

　　Brian,一切當然在你掌握之中!

　　S: ***looking at Brian*** You'll find Mr. Tayler-Brian - is a force to be reckoned with at Apex Tradig.

　　***看著Brian***Talyer先生,您會發現Brian是Apex貿易公司的大將。

　　B: Thanks for the vote of confidence, Mr. Sun. I'll be right back. ***leaves room***

　　孫先生,謝謝你的信任票,我馬上回來。***走出房間***

　　J: He appears to be a top-notch young man, Mr. Sun. Talent and enthusiasm like that are hard to find.

　　孫先生,他看起來是個有為的青年,很難找到像他這樣有才幹、有熱忱的人。

　　S: Don't I know it. He's doing a great job for us. And please, call me Steven.

　　我完全同意,他在公司表現不凡,請叫我Steven就行了。

　　J: Steven, can you tell me in a nutshell what the retail2 market is like in Taiwan?

　　Steven,你可以簡單地告訴我臺灣零售市場的現況嗎?

　　S: Well, as per capita income goes up and up, the growth sector3 seems to be in the to-end.

　　唔,由於每人的平均收入不斷地增高,市場的發展領域似乎偏向於高價位商品。

　　J: Retail is going upscale here? Taiwan is certainly growing more quickly than I had imagined.

　　此地的零售走入高價位了?臺灣的發展比我想像得要快多了。

　　S: Yes. Things certainly have changed since I was a boy. We've developed very quickly.

　　沒錯,現在的臺灣和我小時候完全不一樣了,這裡發展得非常快速。

　　J: Do you think the trend will continue?

　　你想這種趨勢還會維持下去嗎?

　　S: I don't see why not. We do have some problems, but we are still willing to work hard-and wages aren't too high at this point.

　　我不覺得有什麼不行!雖然是有一些問題,但我們仍願意勤奮工作,而且現階段工資仍不算太高。

　　J: Everything I've seen so far is very impressive. Very impressive indeed.

　　到目前為止,我所看到的一切都令我印象深刻,真的十分深刻。

　　情境短語

　　1. get acquainted ***with…*** ***和`……***認識,熟悉……

　　這個常用的短語暗示雙方從不認識到熟識, "get"可換 "become"。若是短語之後,要加上被認識的物件,以介係詞 "with"連線。

　　例: Our boss got acquainted with a couple of real estate agents in the golf Club.

　　***我們老闆在高爾夫俱樂部裡結識了幾位做房地產的商人。***

　　2. on top of things 完全掌握

　　字面的意思是將問題克服,高高踩在上面,引申為"控制全域性"。

　　例: The new manager was always worried he wasn't on top of things.

　　***新經理一直擔心自己無法掌握全域性。***

　　3. ***a*** force to be reckoned with 值得注意的人物

　　"***a*** force","力量",可以指一個團體、事物或個人; "reckon"在此的意思為"認定"。 "a force to be reckoned with"是形容"有成功的條件而值得注意的人物、團體"。

　　例: The new company will be a force to be reckoned with in the future.

　　***這家新公司未來值得大家注意。***

　　4. Don't I know it. 我完全同意!

　　當此句型以句點***.***而非問號結尾時,表示完全同意對的方意見,為口語用法,強調的是肯定的含意。意思為"我怎會不知道!?;我當然明白這一點!"。

　　例: You say the discount rate is too low? Don't I know it!

　　***你說這折扣打得太少?我完全同意!***

　　5. in a nutshell 簡言之

　　"nutshell"原為"堅果殼",又指"極小的容器",故 "in a nutshell" 這個副詞短語的意思是"簡言之"。

　　例: Bob told us in a nutshell what happened in the managers' meeting.

　　***Bob簡略地告訴我們經理們開會的情形。***

　　6. growth sector 成長領域

　　這個經濟學上的名詞是指經濟成長特別快速的領域, "sector"是"區域;部門"的意思。

　　例: The leisure and entertainment industry is a growth sector in Taiwan.

　　***休閒娛樂業是臺灣目前的成長領域。***
 

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